Day sheet (receipts)

The day sheet (receipts) lists receipts by payment type.

To generate the report

In DXOne Reporting, select Management, and then double-click Day Sheet - Receipts.

The Day Sheet - Receipts dialog box appears.

Set up the following options:

Date Range - To filter the report by date, do one of the following:

To include payments that have dates (based on the Date Type) within a range that you specify, select the Specific Range option. With this option selected, do one of the following:

Enter a date range (in a m/d/yyyy format) in the From and To boxes.

To select a date, do the following for From and To:

Click the corresponding calendar icon to view a month calendar.

Navigate to the correct month using the left and right arrows.

Note: To quickly change the year and month, click the month-year at the top of the calendar, navigate to the correct year using the left and right arrows, and then click the correct month.

Click the correct day.

To include payments that have dates (based on the Date Type) within a range that is relative to the report date, select the Relative Date Range option. With this option selected, select one of the following relative date ranges from the list:

Date Type - Select one of the following options:

Entry Date - To include a payment based on the date that it was created (entered into the database).

Procedure Date - To include a payment based on the date that was specified for it.

Notes:

Most of the time, a payment will have the same entry and procedure date. They will differ only if you backdate the payment.

Applied payments are included based on the allocate date instead of the entry or procedure date. So, payments that have been applied within the date range for the report will appear on the report even if the date of the payment is not within the date range for the report. For example, a payment dated 4/8/2022 can be partially applied on 4/9/2022. If the report is run for 4/9/2022, grouping by provider, the applied portion of the payment will appear (with the 4/8/2022 date). However, any suspended amount will not appear.

Clinic - To filter the report by the clinics that are associated with payments (based on either the collecting or rendering clinic), do one of the following:

To include all clinics that you are allowed to generate the report for, select the All checkbox.

To include specific clinics, do the following:

Click the search button .

The Select Clinics dialog box appears.

Note: Only the clinics that you are allowed to generate the report for are available.

If the list is long, to search for a clinic by ID and/or title, do the following:

Click Search.

The options for searching appear in the upper list.

Enter the first character or more of a clinic's ID and/or title in the ID and Practice Title boxes, respectively.

Click Show Results to view a list of matching clinics.

Note: To return to viewing the list of all the clinics, click Search, click Clear Search to clear the search criteria that you entered, and then click Show Results.

In the upper list, select one or more clinics.

Note: To select multiple clinics, click a clinic, and then, while pressing the Ctrl key, click the other desired clinics. To select a range of adjacent clinics, click the first clinic of the desired range of clinics, and then, while pressing the Shift key, click the last clinic of the desired range of clinics.

Click Add.

Repeat steps b-d as needed to add other clinics.

Note: To remove a clinic that you added, select that clinic in the lower list, and then click Remove.

Click OK.

Also, select one of the following options:

Collecting Clinic - To include payments according to the following criteria:

A payment (applied or suspended) may appear on the report if its collecting clinic is one of the specified clinics for the report.

Rendering Clinic - To include payments according to the following criteria:

An applied payment may appear on the report if the rendering clinic of the charge that it's applied to is one of the specified clinics for the report.

A suspended payment may appear on the report if its collecting clinic is one of the specified clinics for the report.

Note: The Collecting Clinic and Rendering Clinic options are available only if at least one of the following criteria is met:

Specific providers are selected regardless of the Group By option selected.

The Group By option is set to Clinic, and the sub-grouping of Provider is selected.

The Group By option is set to Provider with or without the sub-grouping of Clinic selected.

Provider - To filter the report by the providers who are associated with payments, do one of the following:

To include all providers, select the All checkbox.

To include specific providers, do the following:

Click the search button .

The Select Providers/Staff dialog box appears.

Note: Only the providers and staff that you are allowed to generate the report for are available.

If the list is long, to search for a provider by ID, first name, last name, and/or title, do the following:

Click Search.

The options for searching appear in the upper list.

Enter the first character or more of a provider's ID, first name, last name, and/or title in the ID, First Name, Last Name, and Title boxes, respectively.

Click Show Results to view a list of matching providers.

Note: To return to viewing the list of all the providers and staff members, click Search, click Clear Search to clear the search criteria that you entered, and then click Show Results.

In the upper list, select one or more providers.

Note: To select multiple providers, click a provider, and then, while pressing the Ctrl key, click the other desired providers. To select a range of adjacent providers, click the first provider of the desired range of providers, and then, while pressing the Shift key, click the last provider of the desired range of providers.

Click Add.

Repeat steps b-d as needed to add other providers.

Note: To remove a provider that you added, select that provider in the lower list, and then click Remove.

Click OK.

Notes:

An applied payment may appear on the report if the rendering provider of the charge that it's applied to is one of the specified providers for the report.

If you run the report for all providers, a suspended payment may appear on the report. However, if you specify particular providers for the report instead of running it for all providers, suspended payments will not appear on the report regardless of the selected Group By option.

Billing Type - To filter the report by the billing types that are associated with patients who have payments entered in their records, do one of the following:

To include all billing types, select the All checkbox.

To include specific billing types, do the following:

Click the search button .

The Select Billing Type dialog box appears.

If the list is long, to search for a billing type by ID and/or description, do the following:

Click Search.

The options for searching appear in the upper list.

Enter the first character or more of a billing type's ID and/or description in the ID and Description boxes, respectively.

Click Show Results to view a list of matching billing types.

Note: To return to viewing the list of all the billing types, click Search, click Clear Search to clear the search criteria that you entered, and then click Show Results.

In the upper list, select one or more billing types.

Note: To select multiple billing types, click a billing type, and then, while pressing the Ctrl key, click the other desired billing types. To select a range of adjacent billing types, click the first billing type of the desired range of billing types, and then, while pressing the Shift key, click the last billing type of the desired range of billing types.

Click Add.

Repeat steps b-d as needed to add other billing types.

Note: To remove a billing type that you added, select that billing type in the lower list, and then click Remove.

Click OK.

Payment - To filter the report by payment type, do one of the following:

To include all payment types, select the All checkbox.

To include specific payment types, do the following:

Click the search button .

The Select Payment Types dialog box appears.

If the list is long, to search for a payment type by ID and/or description, do the following:

Click Search.

The options for searching appear in the upper list.

Enter the first character or more of a payment type's ID and/or description in the ID and Description boxes, respectively.

Click Show Results to view a list of matching payment types.

Note: To return to viewing the list of all the payment types, click Search, click Clear Search to clear the search criteria that you entered, and then click Show Results.

In the upper list, select one or more payment types.

Note: To select multiple payment types, click a payment type, and then, while pressing the Ctrl key, click the other desired payment types. To select a range of adjacent payment types, click the first payment type of the desired range of payment types, and then, while pressing the Shift key, click the last payment type of the desired range of payment types.

Click Add.

Repeat steps b-d as needed to add other payment types.

Note: To remove a payment type that you added, select that payment type in the lower list, and then click Remove.

Click OK.

Chart Number - To filter the report by the chart numbers that are associated with patients who have payments entered in their records, do one of the following:

To include all chart numbers, select the All checkbox.

To include specific chart numbers, do the following:

Clear the All checkbox. With this checkbox clear, the boxes to enter a range are available.

Do one of the following:

To include a specific range of chart numbers, enter the starting chart number (either partial or complete) of the range in the From box and the ending chart number (either partial or complete) of the range in the To box.

To include a specific chart number, enter the same complete chart number in both the From and To box.

To include an open-ended range of chart numbers, enter a chart number (either partial or complete) in either the From or To box, and then type <ALL> in the other box.

Patient Tag - Do one of the following:

To not filter the report by a patient tag, clear the Run By Patient Tag checkbox.

To filter the report by the tags that are assigned to patients, select the Run By Patient Tag checkbox. With this checkbox selected, the options to filter the report by tag are available. Do one of the following:

To include payments for patients with any patient tag, select the All checkbox.

To include payments for patients with specific tags, do the following:

Click the search button .

The Patient Tag Selection dialog box appears.

If the list is long, to search for a patient tag, do the following:

Click Search.

The options for searching appear in the upper list.

Enter the first character or more of a patient tag name in the Tag Name box.

Click Show Results to view a list of matching patient tags.

Note: To return to viewing the list of all the patient tags, click Search, click Clear Search to clear the search criteria that you entered, and then click Show Results.

In the upper list, select one or more patient tags.

Note: To select multiple patient tags, click a patient tag, and then, while pressing the Ctrl key, click the other desired patient tags. To select a range of adjacent patient tags, click the first patient tag of the desired range of patient tags, and then, while pressing the Shift key, click the last patient tag of the desired range of patient tags.

Click Add.

Repeat steps b-d as needed to add other patient tags.

Note: To remove a patient tag that you added, select that patient tag in the lower list, and then click Remove.

Click OK.

Group By - Select one of the following options:

No Group By - For no grouping. Only the grand totals appear on the report. The totals are not broken down by clinic or provider.

Clinic - To group the report by clinic. The totals are broken down by clinic, and the report displays grand totals.

Do one of the following:

To not group the report by provider within each clinic grouping, clear the Provider checkbox. The report displays a suspended payment with its associated collecting clinic. The report displays an applied payment with either the rendering clinic of the charge that it's applied to or its collecting clinic.

To group the report by provider within each clinic grouping, select the Provider checkbox. For each provider, the report displays totals that are related to the outer clinic grouping. The report displays a suspended payment under a "SUSPENDED CREDITS" grouping. The report displays an applied payment with the rendering provider of the charge that it's applied to.

Provider - To group the report by provider. Totals are broken down by provider, and the report displays grand totals.

Do one of the following:

To not group the report by clinic within each provider grouping, clear the Clinic checkbox. The report displays an applied payment with the rendering provider of the charge that it's applied to. With this grouping option, the report does not display suspended payments because suspended payments are not associated with a provider.

To group the report by clinic within each provider grouping, select the Clinic checkbox. For each clinic, the report displays totals that are related to the outer provider grouping. The report displays an applied payment with either the rendering clinic of the charge that it's applied to or its collecting clinic. With this grouping option, the report does not display suspended payments because suspended payments are not associated with a provider.

Initial Provider - To group the report by initial provider (the provider selected as the Initial Provider in a patient's Family File). Totals are broken down by initial provider and then by rendering provider (which may or may not be the same as the initial provider), and the report displays grand totals. The report displays an applied payment under the patient's initial provider but with the rendering provider of the charge that it's applied to. The report displays suspended payments under the patient's initial provider.

Note: This grouping could be beneficial if, for example, you wanted to pay retired dentists a percentage of work being performed on patients who they brought into the practice.

Sort By - Select one of the following options:

Date - To sort the payments chronologically (based on the Date Type).

Name - To sort the payments alphabetically by the last names of patients.

Click Save as Default to save the current settings for the next time you run the report.

Click Clear Defaults to revert the dialog box options to the original defaults.

Click Schedule to schedule a report job.

Click OK to preview the report.

Important information this report provides

The report can be grouped and subtotaled by provider with a breakdown by clinic. The report can be grouped and subtotaled by clinic with a breakdown by provider. The report can be grouped and subtotaled by initial provider with a breakdown by rendering provider. The following information can be used to monitor receipts for each provider, clinic, and initial provider.

Receipts - The receipts (grouped and totaled by payment type) posted to Ledger.

Receipt Details - Each receipt provides the following information:

Procedure Date - The specified date of the payment.

Provider - The provider of procedures that the payment was applied to.

Clinic - The rendering or collecting clinic (depending on the selected option for the report).

Amount - The amount of the payment.

Grand Total - The grand total of receipts listed.

Provider Totals - The receipts are shown for the provider with a breakdown of the receipts for each clinic the provider works in. Each clinic's receipts for that provider are subtotaled. The receipts totals for the provider appear below the clinic subtotals.

Clinic Totals - The receipts are shown for the clinic with a breakdown of the receipts by each provider at that clinic. Each provider's receipts for that clinic are subtotaled. The receipts totals for the clinic appear below the provider subtotals.

Initial Provider Totals - The receipts are shown for the initial provider with a breakdown of the receipts by each rendering provider. Each rendering provider's receipts are subtotaled. The receipts totals for the initial provider appear below the rendering provider subtotals.