Creating payment plans

You must set up payment plans from the Accounts module by account and not by patient. You can set up one payment plan per account only.

To create a payment plan

1.   Select the patient you want to create a payment plan for.

2.   In the Accounts toolbar, click Billing/Payment Plan.

The Billing/Payment Plan Information dialog box appears.

 

3.   Do the following:

·        Billing Type – Select a payment plan from the list.

·        Date – If necessary, change the date of the agreement.

Note: The default is the current date.

4.   Click Terms.

The Payment Plan Terms dialog box appears.

·        Click Select Type.

The Select Payment Plan Type dialog box appears.

·        Select the agreement type that you want, and then click OK.

Easy Dental enters the terms for the selected type in the appropriate fields in the Payment Plan Terms dialog box.

5.   If necessary, modify the terms to fit the needs of this account.

6.   Do the following:

·        Interval – Select an appropriate payment interval.

·        Monthly - Requires a payment once a month.

·        Semi-monthly - Requires a payment twice a month.

·        Bi-weekly - Requires a payment every two weeks.

·        Weekly - Requires a payment once a week.

·        Bal. for PP – Change the amount. This amount is the balance due on the account that will be paid off under the terms of the payment plan. By default Easy Dental brings in the guarantor portion of the account balance as the Balance for PP.

·        First Pmt. Due – Type the first payment's due date.

·        Payment Amt. – Type the amount due at each payment interval. Easy Dental calculates the total number of payments necessary, or you can enter the number of payments instead of the payment amount. Easy Dental then calculates the amount due based on the account balance divided by the number of payments.

·        Payment Plan Note – Click Copy Plan to Note to copy the plan information to the note field.

Note: Copying the payment plan provides you with a documented copy of all payment arrangements that have been established over the history of the account.

7.   To print a report for the patient and/or guarantor, click Print.

The Print for Payment Plan dialog box appears.

·        Select the reports that you want to give to the patient and/or guarantor.

·        Truth in Lending Disclosure Statement - Discloses the terms of the agreement. It includes the annual percentage rate, the finance charge amount, the total amount financed, and the total amount paid at the end of the agreement.

·        Amortization of Payments and Finance Charge Schedule - Prints a schedule listing the interest accrued on the balance amount for each payment interval.

·        Coupon Book - Prints payment remittance coupons for the patient.

·        Click Print.

8.   Click OK.

The payment plan information appears on the bottom right of the Accounts window, when you click View Account Detail from the Accounts toolbar.