Scheduling analysis

The report shows an analysis of the practice’s schedule.

Today is the date the report is based on and can be changed.

Tomorrow is the next day, relative to Today, that the office is open (according to the practice setup and the practice schedule in the Appointment Book).

Prior Day is the previous day, relative to Today, that the office is open (according to the practice setup and the practice schedule in the Appointment Book).

# of Patients Seen/Scheduled

The # of Patients Seen is the number of patients who had appointments for selected dentists and hygienists.

The # of Patients Scheduled is the number of patients who have appointments scheduled for selected dentists and hygienists.

The report displays the following # of Patients Seen/Scheduled statistics:

·        Prior Day – The # of Patients Seen for the Prior Day. If a patient was scheduled for more than one appointment, the patient is counted only once.

·        Today – The # of Patients Scheduled for Today. If a patient is scheduled for more than one appointment, the patient is counted only once.

·        MTD – The # of Patients Seen and # of Patients Scheduled from the beginning of Today’s month to Today. If a patient was or is scheduled for more than one appointment, the patient is counted only once.

·        Rem Month – The # of Patients Scheduled from Tomorrow to the end of Today’s month. If a patient is scheduled for more than one appointment, the patient is counted only once.

·        Total – The sum of the MTD and Rem Month.

# of Broken Appts not re-scheduled

The # of Broken Appts not re-scheduled is the number of broken appointments for selected dentists and hygienists that were not re-scheduled.

·        Prior Day – The # of Broken Appts not re-scheduled for the Prior Day.

·        Today – The # of Broken Appts not re-scheduled for Today.

·        MTD – The # of Broken Appts not re-scheduled from the beginning of Today’s month to Today.

·        Rem Month – The # of Broken Appts not re-scheduled from Tomorrow to the end of Today’s month.

·        Total – The sum of the MTD and Rem Month.

Dentist Unfilled Hours

The Dentist Unfilled Hours is the difference of the # of Dentist Production Days (in minutes) and the Scheduled Time for a given date or within a date range for selected dentists. Events scheduled in the Appointment Book are not taken into consideration (for example, if all operatories have been blocked off for an entire day, those hours will still show up on the report as part of the unfilled hours unless a provider’s schedule setup changes) Also, inactive dentists are not counted.

The # of Dentist Production Days are the number of days that selected dentists are/were available. For details about how to set up a provider’s schedule in the Appointment Book, see Setting provider schedules.

Scheduled Time is the total number of minutes (appointment length) for all scheduled appointments within a given date range, including double-booked time if Include Double-Scheduled Time was selected or excluding double-booked time if Exclude Double-Scheduled Time was selected under Unfilled Hours Calculations in the Daily Huddle Report dialog box.

The report displays the following Dentist Unfilled Hours statistics:

·        Prior Day – The Dentist Unfilled Hours for the Prior Day.

·        Today – The Dentist Unfilled Hours for Today.

·        MTD – The Dentist Unfilled Hours from the beginning of Today’s month to Today.

·        Rem Month – The Dentist Unfilled Hours from Tomorrow to the end of Today’s month.

·        Total – The sum of the MTD and Rem Month.

Hygienist Unfilled Hours

The Hygienist Unfilled Hours is the difference of the # of Hygienist Production Days (in minutes) and the Scheduled Time for a given date or within a date range for selected hygienists. Events scheduled in the Appointment Book are not taken into consideration (for example, if all operatories have been blocked off for an entire day, those hours will still show up on the report as part of the unfilled hours unless a hygienist’s schedule setup changes). Also, inactive hygienists are not counted.

The # of Hygienist Production Days are the number of days that selected hygienists are/were available. For details about how to set up a hygienist’s schedule in the Appointment Book, see Setting provider schedules.

Scheduled Time is the total number of minutes (appointment length) for all scheduled appointments within a given date range, including double-booked time if Include Double-Scheduled Time was selected or excluding double-booked time if Exclude Double-Scheduled Time was selected under Unfilled Hours Calculations in the Daily Huddle Report dialog box.

The report displays the following Hygienist Unfilled Hours statistics:

·        Prior Day – The Hygienist Unfilled Hours for the Prior Day.

·        Today – The Hygienist Unfilled Hours for Today.

·        MTD – The Hygienist Unfilled Hours from the beginning of Today’s month to Today.

·        Rem Month – The Hygienist Unfilled Hours from Tomorrow to the end of Today’s month.

·        Total – The sum of the MTD and Rem Month.

# of Unscheduled Appointments

The # of Unscheduled Appointments is the number of appointments on the Unscheduled List.

The report displays the total # of Unscheduled Appointments for all dentists and hygienists.

# of Future ASAP Appointments

The # of Future ASAP Appointments is the number of appointments on the ASAP List.

The report displays the total # of Future ASAP Appointments for all dentists and hygienists.