Managing time punches

From the Time Clock Summary Report, a payroll administrator can add, edit, and delete time clock punches.

Notes:

• If you are a payroll administrator, to view the time clock history for a location, the user role that is assigned to your user account for accessing that location must be granted the "Time Clock Summary Report" right. Also, to add, edit, and delete time clock punches, your user role must be granted the "Manage time clock punches" right.

• The Audit Log tracks time clock punch changes.

To manage time punches

1. On the Home menu, under Location, click (or tap) Time Clock Summary.

   The Time Clock Summary page opens.

   

2. Set up the Filters as needed, and then click (or tap) Search.

   The summary report appears.

   

   Notes:

   • Time clock punches are grouped by location and then by user. When you expand a user's section to view the daily details, there is a row for each day in the specified Date Range for the report, and each row contains all of that user's time punches, if any, for that day.

   • If your organization has multiple locations, on the report, a time punch in one location appears in every location and is adjusted for time zone differences if applicable.

   • A warning symbol next to a user's Total Hours means that the user has missing time punches.

3. With a user's section expanded, do any of the following as needed:

   • Add a time punch - To add a punch, click (or tap) a row's Add button . In the Add Punch pop-up, enter the correct Time, and set the accompanying switch to AM or PM as applicable. Select a different Location if needed. Then, click (or tap) Add.

     

     Notes:

     • The manual entry appears in a bold typeface.

       

     • After you add the punch, the Daily Subtotal and Total Hours update automatically.

   • Edit a time punch - To edit a punch, click (or tap) that time link. In the Edit Punch pop-up, enter the correct Time, and set the accompanying switch to AM or PM as applicable. Then, click (or tap) Save.

     

     Notes:

     • The edited entry appears in a bold typeface.

       

     • After you edit the punch, the Daily Subtotal and Total Hours update automatically.

   • Delete a time punch - To delete a punch, click (or tap) that time link. In the Edit Punch pop-up, click (or tap) the Delete button . On the confirmation message that appears, click (or tap) Delete.

     

     Note: After you delete the punch, the Daily Subtotal and Total Hours update automatically.