Printing Time Clock reports

From the Reports tab in the Time Clock window, you can print a Time Punch Report and a Payroll Report using the employees and options selected.

To print a Time Clock report

1.   Right-click the Time Clock icon in the notification area at the far right of the task bar, and then click Employee Clock In/Out.

2.   Select an employee, and then click OK.

The Time Clock dialog box for the selected employee appears.

3.   Click the Reports tab, and then do the following:

·        Report Date - Defaults to the current date. Edit this date if necessary.

·        Select Employee - Select the employees that you want to include on the report.

·        Select Date - In the From and To fields, enter a date range or click the down arrow to select the dates from a calendar.

4.   Under Select Report Types, select the reports you want to print and any print options as described here:

·        Time Punch Report - Prints a list of “in” and “out” punches that the selected employees made within the specified date range as well as the total time.

·        Include Notes - Includes the time clock notes that were entered for each day.

·        Exclude Days with No Punches/Notes - Skips days that do not have recorded punches or notes.

·        New Page for Each Employee - Prints a separate page for each employee that is selected.

·        Payroll Report - Calculates and prints each selected employee’s ID, type (hourly or salary), pay rate and overtime rate, regular and overtime hours worked, and current calculated pay.

·        Include Details - Includes the detailed information described above. If you clear Include Details, only the employee’s name, ID, hours worked, regular pay, overtime pay, and current pay will be listed.

·        Export to File (tab-delimited, .txt) - Saves the data in a .txt file as <Report Date>Payroll.txt in your EZDental/Doc/Exports directory. The report date appears as numbers with no slashes (for example, 092103Payroll.txt).

5.   Click Save As Default to save the employees and report options you selected for each time the reports are printed.

Note: The dates will not be saved.

6.   To print the reports, click Print.

The Print dialog box appears.

7.   As necessary, set the options you want to print the report, and then click OK.