Assigning implantable devices

You can assign implantable devices to patients.

Note: Assigning implantable devices requires the "Medical Alerts, Edit" security right.

To assign an implantable device

 In the Medical Alerts dialog box, click the New Medical Alert button , and then click Implantable device on the menu.

If applicable, do one of the following:

If the Password - Medical Alerts, Edit dialog box appears, user verification has been assigned to the "Medical Alerts, Edit" task. Do one of the following:

If your user account has been granted the "Medical Alerts, Edit" security right, enter your credentials in the User ID and Password boxes, and then click OK.

If your user account has not been granted the "Medical Alerts, Edit" security right, have a user with permission temporarily override this restriction so you can assign a medical alert this one time. The overriding user enters his or her credentials in the User ID and Password boxes and then clicks OK.

If a message appears, informing you that you do not have rights to this operation, your user account has not been granted the "Medical Alerts, Edit" security right. To have a user with permission temporarily override this restriction so you can assign a medical alert this one time, do the following:

On the message, click Yes.

In the Password - Medical Alerts, Edit dialog box, the overriding user enters his or her credentials in the User ID and Password boxes and then clicks OK.

The Implantable Device Selection dialog box appears.

Do one of the following:

If you know the Unique Device Identification (UDI) of the device, enter it in the UDI box, and then click Search. Dentrix Enterprise searches the public, online Global Unique Device Identification Database (GUDID), which is maintained by the Food and Drug Administration (FDA).

Note: Alternatively, Dentrix Enterprise can insert the UDI if you scan the device's barcode with a barcode scanner.

If you do not know the UDI, click No UDI.

The New Patient Medical Alert(s) dialog box appears and displays an implantable device in the Selected Alerts list.

Notes:

To add other implantable devices, click the applicable option on the Add button menu, and then repeat step 3. Similarly, in addition to implantable devices, you can add other types of medical alerts (problems, medications, and allergies) by selecting the corresponding option on the Add menu.

To remove an implantable device or another type of medical alert, select it in the Selected Alerts list, and then click Remove.

For each implantable device in the Selected Alerts list, select the implantable device (if it is not already selected), and then set up the following options (except those that are already populated with data from the GUDID if the device was found in step 3):

Description - A brief description of the device as you want it to appear in the Medical Alerts dialog box.  

Discovery Date - The date that you found out about the device. By default, the current date is entered. To change the date, do any of the following:

To enter a date, do any of the following:

To change the month, click the month portion of the date and then enter a month as a 1-digit or 2-digit number.

To change the day, click the day portion of the date and then enter a day as a 1-digit or 2-digit number.

To change the year, click the year portion of the date and then enter a year as a 2-digit or 4-digit number.

To select a date, do the following:

Click the calendar icon to view a month calendar.

Navigate to the correct month using the left and right arrows.

Note: To quickly change the year and month, click the month-year at the top of the calendar, navigate to the correct year using the left and right arrows, and then click the correct month.

Click the correct day.

Area - The area where the device is implanted.

GMDN PT Name - If known, the Global Medical Device Nomenclature (GMDN) Preferred Term (PT) name of the device.

Lot/Batch - If known, the lot or batch number of the device.

Serial # - If known, the serial number of the device.

Distinct ID - If known, the catalog reference number of the device.

Expiration Date - If known, the expiration date of the device. To specify the date, do any of the following:

To enter a date, do any of the following:

To change the month, click the month portion of the date and then enter a month as a 1-digit or 2-digit number.

To change the day, click the day portion of the date and then enter a day as a 1-digit or 2-digit number.

To change the year, click the year portion of the date and then enter a year as a 2-digit or 4-digit number.

To select a date, do the following:

Click the calendar icon to view a month calendar.

Navigate to the correct month using the left and right arrows.

Note: To quickly change the year and month, click the month-year at the top of the calendar, navigate to the correct year using the left and right arrows, and then click the correct month.

Click the correct day.

Manufacturing Date - If known, the date that the device was made. To specify the date, do any of the following:

To enter a date, do any of the following:

To change the month, click the month portion of the date and then enter a month as a 1-digit or 2-digit number.

To change the day, click the day portion of the date and then enter a day as a 1-digit or 2-digit number.

To change the year, click the year portion of the date and then enter a year as a 2-digit or 4-digit number.

To select a date, do the following:

Click the calendar icon to view a month calendar.

Navigate to the correct month using the left and right arrows.

Note: To quickly change the year and month, click the month-year at the top of the calendar, navigate to the correct year using the left and right arrows, and then click the correct month.

Click the correct day.

Device Attributes:

Brand - If known, the brand name of the device.

Version/Model # - If known, the version or model number of the device.

Company - If known, the name of the company who made the device.

MRI Safety Status - If known, the safety rating of the device for use in or near a Magnetic Resonance Imaging (MRI) environment.

Labeled as containing NRL - If known, select or clear the checkbox to indicate whether the device is labeled as containing natural rubber latex (NRL) or is not labeled as containing NRL.

Notes - Any notes regarding the implantable device. To check the spelling of the note text, click the Check Spelling button (this button is available only if a certain preference setting has been enabled).

Click OK.