Enabling passwords and setting up a password administrator

Because passwords are not enabled when you install Dentrix, the first step in setting up security is to enable passwords and set up a password administrator. After you enable passwords, users must log in each time they start Dentrix. The password administrator can further enhance security by determining which tasks require users to re-enter their passwords. For example, since you assign user passwords according to provider and staff IDs, you could ensure that only specified members of your staff could perform sensitive tasks, such as deleting transactions, changing patient information, or accessing financial information. You could also use passwords, in conjunction with the Audit Trail Report, to track who makes changes to information in the Dentrix database.

Note: If you enable passwords, you must set up at least one password administrator. Consider adding a second password administrator to ensure that someone with those rights is always available in your practice.

Once you have enabled passwords and set up a password administrator, you can assign user security rights and require users to re-enter their passwords before they can perform selected tasks.

To set up passwords and a password administrator

1.   In the Office Manager, click Maintenance, point to Practice Setup > Passwords, and then click Practice Passwords Setup.

The Practice Passwords Setup dialog box appears.

2.   Select Enable Passwords, and then click OK.

The Setup User Permissions dialog box appears.

Important: You must set up at last one user with permissions for "Office Manager, Open" and "Password Administration."

3.   In the User list, select a password administrator.

The word Yes appears in the Admin column indicating that the selected user will be the password administrator.

4.   (Required) To grant permissions to the administrator, do one of the following:

·        To grant the minimum required permissions, under Administration, click Password Administration. (The Office Manager, Open permission is selected automatically.)

·        To grant all permissions to the administrator, click the Check All Permissions button.

5.   To save the user as a password administrator, click Save.