One type of financial arrangement you can make with customers is a future due payment plan.
To create a future due payment plan
1. Select a patient.
2. In the Ledger, click Transaction, and then click Process Future Due Payment Plan.
The Select Payment Plan dialog box appears.
3. Select a provider for the payment plan, and then click OK.
The Create Payment Plan dialog box appears.
Note: The current date automatically appears in the Date of Agreement and First Payment Due Date fields. You can change the dates if necessary.
4. Do the following:
Total Plan Amount – Type the total amount to be charged over time.
Down Pay Charge – Type the amount if you are assessing a down payment.
# of Charges – Type the number of charges.
The amount to charge is calculated, and that amount appears in the Charge Amount field. Conversely, you can enter the amount to charge in the Charge Amount field, and the number of charges is calculated, and that number appears in the # of Charges field.
Note: Future due payment plans are charged monthly. Keep this in mind when entering the number of charges for a payment plan.
5. Click the Charge Proc. Code search button, and select the appropriate procedure code to post with the monthly charge.
Note: If there is not a procedure code for the type of charge you need to post, you can create one in the Office Manager.
6. By default, an insurance claim is generated, and charges are posted automatically. To generate an insurance claim and post a charge manually, clear Auto Ins. Claim and Auto Charge.
Note: If you clear the Auto Charge check box, charges are not posted to the account when Future Due Payment Plans are updated each month.
7. To post a down payment, click Down Payment.
The Down Payment Charge dialog box appears with the amount that you entered in step 4 and the current date.
a. If necessary, change the Amount and Date, click the Procedure Code search button, and select the procedure code that will be used to post the down payment charge.
b. To post the down payment to the Ledger, click Post Charge.
8. To add a note to the payment plan, type the information in the Note field.
9. To provide the patient with a payment or a coupon book, select Print Payment Book.
10. To accept the payment plan, click OK.
Notes:
During your month-end processes, run the Future Due Payment Plan Update utility to post charges to individual accounts.
If you selected Print Payment Book, you can print the payment book immediately or send it to the Batch Processor when you close the Create Payment Plan dialog box.